Room Hire Charge

At the discretion of the Club and in accordance with scale of charges drawn up by the Club and as confirmed at the time of booking.

Catering

The Ryehill Golf Club offers in-house catering. All catering arrangements will be made prior to finalising the booking. No food is to be consumed in the venue unless provided by our in-house catering team and served in an approved area.

Bar and Wine Facilities

We are fully licensed and offer a comprehensive bar and wine service, and in this respect, under no circumstances may guests bring their own drinks onto the premises or consume any drinks that may have been obtained by raffles, tombola prizes or other services offered. Additionally, all drinks must be consumed inside the Clubhouse facility or on the patio to the rear of the Clubhouse. Under no circumstances must alcohol be consumed on the car park. Glasses and bottles must be returned properly after use

Deposit and Full Payment

10% Non-refundable deposit for booking is required, this is to be agreed by email. Full payment is required forty five (45) days/ six (6) weeks before the event.

Final Numbers

Final Numbers are required 6 weeks before event date. Should the numbers rise, the agreed per head charge will apply and is due 1 week before the event. We reserve the right to refuse service or entry to extra guests not booked for.

No refund will be given if the number of guests attending the event is less than originally charged for.

Special Diets

We expect the party organisers inform us of any special dietary requirements, please arrange this with the Clubhouse Manager prior to the function.

Cancellation by Hirer

In the event of a cancellation, any room hire fees are non-refundable. If the event is cancelled 30 days before the event, any other payment already received will be forfeited

Cancellation by us

We reserve the right to cancel your booking without liability to you and without any obligation to refund your deposit if:

(a) you do not pay us the balance of your wedding package price by the date due for such payment; or
(b) we have reasonable grounds to believe that you may not pay us the balance of the package price by the due date and we have requested you to explain the position and you have not done so satisfactorily; or
(c) we discover, before you have paid the balance of your package price, that you have deliberately concealed information, or deliberately given us incorrect information, about your intended event in circumstances where (if you had not done so) it would have been reasonably foreseeable that we would not have accepted your booking; or
(d) we have reasonable grounds to believe that your behavior or that of your guests at the event is likely to result in damage to the venue or to our property and/or injury to people.

Events outside our control

We shall not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under our contract with you that is caused by events outside our reasonable control (such as serious damage to the venue, serious adverse weather conditions, a pandemic or epidemic, or interruption or failure of utility services such as electric power, gas or water). In these circumstances, we shall use every effort to notify you as soon as is reasonably practical. If, as a result of such events, we believe we have no alternative but to cancel your booking, our sole liability to you shall be to refund you any money you have paid towards your event booking.

Drugs

Dealing or using drugs is forbidden whilst on Ryehill Golf Club premises.

Dress Code

The management respectfully request that all guests dress smartly, in the interests of all our guests we must reserve the right to refuse access to any guest who in our opinion is improperly dressed.

Sprays/Aerosols

Under no circumstances will spray, party string or similar aerosol sprays be permitted.

Damaged Property

Any loss or damage to The Ryehill Golf Club is the responsibility of the client in whose name the party is booked. Certain parties may be requested to provide Ryehill Golf Club with a bond returnable, subject to satisfactory post function report.

Loss of/or Damage to Personal Property or Injury to Persons.

Ryehill Golf Club is not responsible for any damage or loss of private property or equipment used or left on the premises or for personal injury.

Children

Whilst always welcome, children who may be attending are to be kept under parental supervision and not allowed to roam the Clubhouse or surrounding areas. Ryehill Golf Club will not accept responsibility for any harm, which may come to children whilst on our premises.

Car Parking

We have extensive on site car parking and cannot accept responsibility for the loss or damage to your vehicle whilst on the premises.

Fire Safety

Please observe and adhere to the Club safety policies and guidelines, displayed within the premises.

Private facilities

Please be aware that your reservation is for the use of the booked function room only. The Spike Bar and Conservatory Restaurant will remain open to the members and the public.

Consideration to others

We respectfully request that your guests show consideration to our everyone in the Golf Club by avoiding unruly and noisy behavior particularly whilst exiting the Golf Club premises. We are committed to providing you the best service possible for your event. By paying the deposit, you are are agreeing to the Venue Hire Terms and Conditions set out on this document.